Careers Privacy Policy

By providing personal details, submitting an application (including where you undertake video interviewing) or CV, or registering interest for employment with the Macquarie Group of Companies ('Macquarie'), you will supply Macquarie with personal information, including your application data, gender (should you choose to disclose), right to work status, educational history and contact details ('your information'). Please note that, once entered, Macquarie will only collect, use and disclose your information where this is necessary for the administration of the recruitment process and, where applicable, your employment/engagement with Macquarie, or where Macquarie has a legitimate interest in processing the data. For example, this could be for the following purposes:

  • to assess and administer your application for employment/engagement in accordance with Macquarie's recruitment and administrative practices (including conducting psychometric assessment and reference checks);
  • to communicate with you in relation to your application or other suitable roles within Macquarie;
  • to comply with any legal or regulatory obligations;
  • internal reporting; and
  • to monitor and review Macquarie's recruitment practices.

In carrying out the above activities, your information may be controlled and processed by any of Macquarie's officers, affiliates, agents, contractors and service providers worldwide. Where it is necessary for your data to be transferred to other jurisdictions, Macquarie will take steps to protect your information against misuse or loss and will comply with local law (where relevant) in respect of the transfer. Please do not submit your information if you do not want your information to be dealt with in the ways described in this notice.

If your application is unsuccessful, Macquarie may retain your information on file for 3 years and may contact you if another role arises (if you apply for another role before the 3-year mark is reached, the 3-year period for all information will re-start from the date you apply for that subsequent role). When the 3-year mark is reached, Macquarie will make best efforts to either delete, anonymise or put personal information about you ‘beyond use’ within a period of 3 months. Please contact Macquarie if you do not want Macquarie to retain your information on file. If your application is successful, Macquarie will retain your information as part of your employment records.

You are not required by law to submit your information, but Macquarie may not be able to accept or process your application for employment if the information is not supplied. You may request access to your information (and the correction of incorrect information) at any time by contacting Macquarie at privacy@macquarie.com. If you are in the European Union (EU) or the European Economic Area, you may also request that the personal data that you have submitted to us be transferred to another controller. Macquarie will address any such requests in accordance with the obligations applicable to us under the EU General Data Protection Regulation (GDPR).  If you are concerned about the way in which Macquarie has processed or used your personal information, you have the right to lodge a complaint with the Information Commissioner in your location, if available.

 

For California Residents - Notice at Collection of Personal Information

Effective 1 January 2023

This Notice describes the personal information Macquarie Group collects from and about prospective employees who reside in California. We want you to understand the categories of personal information we collect and the purposes for which the information will be used. This Notice may be read in conjunction with the Macquarie Group Privacy Policy, which is accessible here and Macquarie’s California specific Addendum which is accessible here.

Prospective employees, who reside outside California should review the Macquarie Group Privacy Policy to understand the standards of privacy practice and security applicable to them.


Prospective employees who reside in California

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Categories of
personal information we collect
What we do with it How long we keep it
  • Identifiers, such as your name, mailing address, email address, marital status, and telephone number(s).
  • Identifiers, including your date of birth and sensitive information such as your Social Security Number.
  • To communicate with you during the application and screening process.
  • To process your application for employment at offer stage.
If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Identifiers to verify that you are eligible to work in the United States, such as a Form I-9 and the information required by that form (including your date of birth and signature, as well as sensitive information such as your Social Security Number, and driver’s license or passport number). To comply with legal requirements and to process your application for employment at offer stage. If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Educational information, such as the schools you have attended and your degrees, and professional or employment related information about your qualification and background, such as professional licenses and employment experience. To determine your qualifications and make employment decisions. If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Professional or employment-related information, such as references from previous employers, whether you have ever been sanctioned by a professional body, whether you are subject to any restrictive covenants, assessment results to measure your preferred working styles and aptitudes and information from your public social media accounts (such as LinkedIn, etc.). To process your application for employment at offer stage. If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Information reported to us as a result of a consumer report or investigative consumer report that you authorize.               To process your application for employment at offer stage. If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Voluntary identification of your race/ethnicity, gender, disability status and veteran status (you have the option to choose not to self-identify). To comply with governmental record keeping and reporting requirements and to measure the effectiveness of our recruiting efforts. If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Information concerning your legal authorization to work in the United  States and whether you will require visa sponsorship now or in the future. To comply with legal requirements / ensure that you are legally authorized to work in the United States. If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Biometric information such as fingerprints. To provide to securities regulators and, where permitted by federal, state and local law, to conduct a background check to determine whether to offer you a job.   If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Visual information, such as photographic images, closed circuit television obtained from security cameras in certain locations in our offices and surrounding areas. To maintain the security and safety of our premises, personnel, equipment and information. 30 days
If you are a registered representative in the securities industry:
  • Uniform Application for Securities Industry Registration or Transfer (Form U4);
  • Uniform Termination Notice for Securities Individuals (Form U5);
  • Records from the Central Registration Depository (CRD) and FINRA's "Broker Check;
  • Information collected by FINRA as part of its background check, including a description of physical characteristics, customer complaints and outcome;
  • Information that you provide to us as required by the securities industry;
  • Information from federal and state licensing organizations.
  • To comply with legal requirements.
  • To process your application for employment at offer stage.
If your application is unsuccessful, Macquarie may retain your information on file for 3 years.  If your application is successful, Macquarie will retain your information for 10 years after the date employment ends.
Additional information as described in our policies and procedures. To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information.  If your application is unsuccessful, Macquarie may retain your information on file for 3 years. We retain all information related to your employment for 10 years after the date employment ends; we retain health and safety records for 30 years after the date employment ends.

Categories of information we sell or share with third parties

We do not sell, share or disclose to third parties any personal information we collect from prospective employees.  

If you have visited our public website, we have shared your IP address, the URL you came from, and your interaction with the website with analytics providers for their use in cross-context behavioral advertising across multiple websites. Our Notice of Right to Opt-Out of Sale or Sharing is available here.

 

Further information

For further details on Macquarie’s approach to data privacy, please view Macquarie's Group Privacy policy.

You can contact us by phoning +61 2 8232 3333, faxing us at +61 2 8237 4544, writing to Macquarie Careers, GPO Box 4294 Sydney NSW 1164 Australia, or emailing privacy@macquarie.com.