This Addendum supplements Macquarie’s Global Privacy policy and applies to all California resident prospective employees, employees, and independent contractors. Except as noted below, nothing in this Addendum changes or modifies any of the policies or procedures set forth in Macquarie’s policies and procedures.
California resident prospective employees, employees, and independent contractors have certain additional rights over the employment-related personal information (“PI”) that Macquarie collects. This California Privacy Policy Addendum describes the personal information that Macquarie (collectively, “Macquarie,” “we,” “us,” and “our”) collects about prospective employees, employees, and independent contractors, the rights you have with respect to that information, and how you can exercise those rights.
The following table lists the categories of California Personal Information we may have collected about prospective employees, employees, and independent contractors in the last 12 months, the categories of sources from which we have collected it, and how we will use the information.
Categories of PI we collect | Categories of sources from which we collect PI | Business or commercial purpose for collecting PI |
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PROSPECTIVE EMPLOYEES | ||
Identifiers, such as your name, mailing address, email address, marital status, and telephone number(s). | You |
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Identifiers, including sensitive information such as Social Security Number, and date of birth. | You | To process your application at offer stage. |
Identifiers to verify that you are eligible to work in the United States, such as a Form I-9 and the information required by that form (including your date of birth and signature, as well as sensitive information such as your Social Security Number, and driver’s license or passport number). | You | To comply with legal requirements and to process your application for employment at offer stage. |
Educational information, such as the schools you have attended and your degrees, and professional or employment related information about your qualification and background, such as professional licenses and employment experience. | You | To determine your qualifications and make employment decisions. |
Professional or employment-related information, such as references from previous employers, whether you have ever been sanctioned by a professional body, whether you are subject to any restrictive covenants, assessment results to measure your preferred working styles and aptitudes and information from your public social media accounts (such as LinkedIn, etc.). |
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To process your application for employment at offer stage. |
Information reported to us as a result of a consumer report or investigative consumer report that you authorize. | You | To process your application for employment at offer stage. |
Voluntary identification of your race/ethnicity, gender, disability status and veteran status (you have the option to choose not to self-identify). | You | To comply with governmental record keeping and reporting requirements and to measure the effectiveness of our recruiting efforts. |
Information concerning your legal authorization to work in the United States and whether you will require visa sponsorship now or in the future. | You | To comply with legal requirements / ensure that you are legally authorized to work in the United States. |
Biometric information such as fingerprints. | You | To provide to securities regulators and, where permitted by federal, state and local law, to conduct a background check to determine whether to offer you a job. |
Visual information, such as photographic images, closed circuit television obtained from security cameras in certain locations in our offices and surrounding areas. | You | To maintain the security and safety of our premises, personnel, equipment and information. |
If you are a registered representative in the securities industry:
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Additional information as described in our policies and procedures. |
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To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information. |
EMPLOYEES | ||
Identifiers, such as your name, mailing address, email address, date of birth, marital status, telephone number(s), telephone number, and signature, as well as sensitive personal information such as your Social Security Number or passport number. | You |
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Sensitive personal information, such as your bank account number. | You | To direct deposit your compensation into your bank account, if you so instruct. |
Health and medical information. |
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Commercial information, such as financial account numbers and transaction information, including account statements for securities brokerage accounts. |
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Professional or employment-related information about your professional qualifications and experience, and educational information about your degrees, and professional licenses, and your photograph. | You | To develop and promote our business relationships and in promotional materials relating to our business. |
Commercial information concerning business-related travel and expenses submitted for reimbursement. | You | To administer internal financial management. |
Visual information and images, such as photographs and videos from security cameras in certain locations in our offices and surrounding areas. | You | To maintain the security and safety of our premises, personnel, equipment, and information. |
Visual information such as your photograph. | You |
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Information regarding your activities using our electronic equipment or web servers, such as internet browsing history, emails and texts. | You | To monitor employee activities, to maintain the security of our equipment and information and to detect improper activity. |
Additional information as described in our policies and procedures. |
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To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information. |
INDEPENDENT CONTRACTORS | ||
Identifiers, such as your name, mailing address, e-mail address and telephone number(s). | You | To communicate with you during your work with Macquarie Group. |
Identifiers, such as your name, mailing address, e-mail address, telephone number(s), signature, and sensitive personal information such as your Social Security Number / Tax Identification Number. | You |
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Commercial information, such as your bank account information. | You | To process payments and deposit funds to your bank account, if you so instruct. |
Your business name and independent contractor agreement with us. | You | To define our relationship with you, the scope of your work, payment method, payment schedule, deliverables schedule, the process for dealing with changes in scope, and other terms of your contract with us. |
Visual information and images, such as photographs and videos from security cameras in certain locations in our offices and surrounding areas. | You | We use this information to maintain the security and safety of our premises, personnel, equipment and information. |
Information regarding your activities using our electronic equipment or web servers, such as internet browsing history, emails and texts. | You | To monitor activities on Macquarie’s network, to maintain the security of our equipment and information and to detect improper activity. |
We do not sell, share or disclose to third parties any California PI we collect from prospective employees, employees, or independent contractors in those roles.
If you have visited our public website, we have shared your IP address, the URL you came from, and your interaction with the website with analytics providers for their use in cross-context behavioral advertising across multiple websites. You can visit our Notice of Right to Opt-Out of Sale or Sharing here.
We do not have actual knowledge that we sell or share the personal information of minors under 16 years of age.
We do not use or disclose sensitive personal information for any purpose other than as permitted by the California Privacy Rights Act.
To exercise your privacy rights, call us at 212-231-1778 or please e-mail hrservicedesk@macquarie.com.
We will confirm receipt of your request. We will acknowledge receipt of your request within 10 business days.
We will verify your identity. We will match pieces of personal information provided by you with personal information maintained by us that we have determined are reliable. We may also require that you submit a signed declaration under penalty of perjury stating that you are the individual whose personal information is the subject of the request. Our verification process will vary depending on the nature of your request and the sensitivity of the information.
We will respond. We will respond to your request no later than 45 calendar days after we receive the request. If we cannot respond to your request within that time, we may notify you that we may take up to an additional 45 calendar days to respond, and we will explain why we need additional time.
You may designate an authorized agent to submit a request on your behalf. You may authorize another person to submit a request to know, delete or correct your personal information. To have another person submit a request on your behalf, call us at 212-231-1778 or contact us by e-mail to hrservicedesk@macquarie.com and tell us that you would like to authorize another person to submit a consumer privacy request on your behalf.
An opt-out preference signal is a signal that is sent by a platform or browser that clearly communicates your choice to opt-out of the sale and sharing of personal information. We process opt-out preference signals in a frictionless manner. You can implement an opt-out preference signal through the privacy controls available on your web browser, or by downloading a browser extension that can be enabled to support your single opt-out preference signal. Your opt-out preference signal will apply to your browser. To learn more about how to implement opt-out preference signals and global privacy controls, please consult your browser’s privacy settings or visit Global Privacy Control.
If you have questions or concerns please email hrservicedesk@macquarie.com.
December 31, 2022.