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Private Ancillary Funds


Sunday 01 April 2018

What are they?

A Private Ancillary Fund (PAF) is a type of charitable trust designed to provide individuals, families or associations with an investment structure for philanthropic purposes.

In its simplest form the workings of a PAF can be summarised as follows:

  • gifts are made by associated parties to the PAF
  • gifts are invested within the PAF and are managed by the trustee (generally a corporate trustee)
  • gifts are generally tax deductible to the donor at the time the gift is made
  • the PAF trustee decides on the timing and amount of the distribution (subject to minimums). Trust distributions must be made to other deductible gift recipients (excluding other PAFs).

Why use a Private Ancillary Fund?

A PAF may be suitable for someone where:

  • they wish to keep on giving after their death
  • they want a structured way to involve their children or family in giving
  • they have recently disposed of an asset and wish to obtain a tax deduction in the year of sale (note: keep in mind that once a gift is made to the trust it cannot be revoked), or
  • they wish to devote a considerable amount of time to philanthropy into the future.

Some PAFs are also exempt from tax on income earned. To be exempt the PAF must be registered with the Australian Charities and Not-for-profits Commission (ACNC) as a charity and endorsed by the ATO to receive charity tax concessions. Endorsement from the ATO can be obtained at the same time as registering the fund with the ACNC. This exemption may make using a PAF an attractive vehicle for accumulating assets for philanthropic purposes. More information is available on the ACNC website and the ATO website.

A PAF or other structure may not be necessary where the individual is happy to give on an ad hoc basis in response to requests or needs. This is especially the case where the individual doesn’t have much time to devote to giving.

There are costs in establishing and maintaining a PAF (eg costs relating to the preparation and audit of financial statements and the lodgement of an income tax return), so whether or not it is worthwhile establishing one of these funds can depend on the amount invested.


Guidelines for Private Ancillary Funds

All PAFs are regulated by the ACNC and must adhere to the Private Ancillary Fund Guidelines 2009 (Guidelines). In addition, PAFs need to apply for endorsement as a tax concession charity from the ATO and are subject to the relevant income tax laws and requirements of the relevant State trustee legislation.

The Guidelines cover a broad range of matters ranging from the purpose of the trust to the administration requirements.

The Guidelines include:

  • a PAF must be set up and run from Australia solely to benefit other deductible gift recipients (eg charities)
  • a PAF must be a not-for-profit entity. Any surplus made by a PAF must be directed towards carrying out the entity’s purposes
  • the trustee has an obligation to exercise appropriate care and skill in managing the PAF
  • a PAF must generally distribute a minimum of five per cent of the PAF’s assets (as valued at the previous 30 June) to deductible gift recipients each year. If the PAF’s expenses are met from PAF assets, the distribution must be the greater of $11,000 (or the remainder of the fund) and five per cent of assets. In limited circumstances a PAF may apply to the ATO to have the minimum amount reduced for a financial year
  • the trustee must prepare an investment strategy in relation to the fund’s assets
  • investment restrictions apply. For example, PAFs are generally prohibited from borrowing and investing in collectibles, investments must be at arm’s length and the trustee cannot give a security over an asset of the fund. In addition, a PAF cannot run a business
  • a PAF cannot seek donations from the public and is limited to accepting donations from people other than the founder, associates or employees of the founder, as well as their estates, of more than 20 per cent of the value of the fund at the previous 30 June.

The responsible person

The corporate trustee1 of each PAF must have at least one independent director who is a responsible person. This person must be actively involved in the decision-making of the fund. They cannot be:

  • a founder
  • a donor who has contributed more than $10,000, or
  • an associate2 of a founder or such a donor.

Individuals with a degree of responsibility to the community as a whole are generally known as ‘responsible persons’. They would generally include those who are well known to a broad section of the community as a result of their employment, or belong to a professional body. Examples include school principals, solicitors, doctors, members of parliament and accountants.

Where a PAF does not have a responsible person, it cannot make any decisions until such a person is appointed.


Transitional rules for former Prescribed Private Funds

The current rules for PAFs were introduced on 1 October 2009. Transitional arrangements for pre-existing Prescribed Private Funds (PPFs) at that time were introduced to give these funds time to transition to the new rules. Most of the transitional arrangements have now ceased and former PPFs must now comply with the PAF guidelines.

Exceptions apply to allow individual trustees of a former PPF to continue to act in that capacity and to allow a former PPF to maintain borrowings that were held at 30 September 2009 as long as the terms are not altered without the ATO’s approval.

For more information on the transitional rules refer to the Guidelines.


Public Ancillary Funds - a possible alternative

PAFs generally take considerable time and expertise to operate and also require a substantial investment amount to be cost effective.

For those unwilling or unable to operate a PAF, but who want to take a more involved and structured approach to giving, a possible alternative is to use a Public Ancillary Fund (PuAF).

A PuAF is similar to a PAF in that it is a trust established for charitable purposes, however the legal, administrative and investment responsibilities are provided by a third party trustee.

When giving to a PuAF, a sub-fund may be established, with the donor providing recommendations to the PuAF on how the funds are to be distributed. However the trustee is not obliged to follow these recommendations.

More information on PuAFs can be found on the ATO's website.


Useful References

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1 Where a PAF has individual trustees (which is allowed under transitional rules), one of the trustees must be a responsible person.

2 In broad terms, an associate is someone who is a relative, a partner in a partnership or an entity that is sufficiently influenced by the founder or donor.

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